Your guests have shopped, and sipped now it is time to engage them in your charity mission, Live Auction and Entertainment.

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Successful Program Checklist:

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• During your venue site visit with your host committee: assess if the venue has speakers for a live musical performance if not check with event venue manager about renting what you need.  Many performers have their own equipment so be sure to check with them before renting.

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• Hire an AV company to coordinate your music, power point and video presentations. These tech savvy individuals make your program a success.

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• Your committee selects either a songwriting or song writer story telling set that will keep your attendees engaged and in their seats throughout your program. 

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• CCC provides procurement of music/singer/songwriter to perform at your event.  Charity Chairperson is responsible for directly negotiating the performer's fee, travel and lodging expenses.

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• Entertainment/ Program Chairperson will procure an Emcee (local Radio Host, Newspaper society writer, TV or Sports personality are some great options) be sure to get a commitment six months prior to the event and do a follow-up 4 weeks prior to the event as a reminder.

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• You will also secure the photographer for day of the Main Event and the VIP pre-event if held on a separate day. 

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• If  you wish to have your event filmed, secure a videographer as well.

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• If a DJ is desired for your VIP event or your Cocktail/Shopping time one will need to be secured.

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• Your live auction is a huge money maker you will need to enlist a local Auctioneer or confirm with Emcee that they will be willing to do a live auction, and Fund-A.Need ask during your program. 

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• Acquire a time line needed for your Charity information presentation and Fund-A-Need ask.  Be sure to build this into your program script!

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• If an award is being bestowed upon a recipient(s)  be sure to allow time during  your run of show for an acceptance speech (2 to 3 minutes) and award presentation. (Be sure to place your award on the stage during rehersal/set-up)

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• A week prior to the event prepare a Run Of Show timeline and script,  coordinate any videos and discuss performer's set length time. 

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• Be sure to allow time for announcements at the beginning of your show such as introduction of your Host and Honorary Committee Members, Your Lucky Draw and Door Prize Winners. 

 

• Three days prior to event present copies of Run of Show Timeline & Script to Emcee, Performers, Auctioneer and Charity Partner.

 

• Day of Event place Run of Show and Script at podium.  Place any awards onstage for the program as well.

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Now on with the SHOW!

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